The Inland Revenue encourages employers to use the on-line service to benefit from the following advantages:
- No need to call personally at the department or send by post the diskette with the files
- On-Line validations will ensure that the data submitted is error free
- Correct submissions are acknowledged on-line
- Improved security and confidentiality in the submission of the information to the Inland Revenue
- Payments are always available for viewing not just after the submission of the FS7 and FS3 data
- Employers may test the FSS files against all validations through their authenticated access
- A spreadsheet will be provided that will serve as an interface between the payroll and the Inland Revenue website. The spreadsheet will have additional facilities that enable the employer to:
- Log on securely (through the use of the digital certificate) to the Inland Revenue website
- Personalize the spreadsheet with the registration information (PE Number, Name, address etc)
- Load the FSS and SSC files generated by the payroll for viewing and possibly modification of the data. If a PE Number has more than one file these can be merged using the spreadsheet.
- Test and submit the end of year information with the Inland Revenue website
- Receive the appropriate feedback (Errors, acknowledgements, payments information) back into the Spreadsheet.
Employers who intend to use this on-line service will be provided with a digital certificate for authentication purposes and can apply for this service using form IRWEB06.
More information on IR Services On-Line and how to register for FSS On-Line Services may be found here.
Employers may also authorise tax practitioners to submit FSS end of year documents on their behalf using form IRWEB02.
Employers (or their representatives) are encouraged to follow the Electronic Lodgement Specifications as published by the Inland Revenue. The Electronic Lodgement Specifications in PDF format are available for download from here. By complying with these specifications there will be less errors in the submissions and Inland Revenue staff will not need to contact you after you submit the end of year documents.